Etsy + Shopify Inventory Sync

Stop overselling. Sync Etsy and Shopify inventory—automatically

If you're selling on both Etsy and Shopify, you've probably had that sinking feeling: a product just sold out on one channel and it's still live on the other. Craftybase fixes that. We import orders from both stores, deduct materials via your recipes, update finished goods, and push updated quantities back to Etsy and Shopify—automatically, or after your approval. No spreadsheets. No overselling. Want to see what stockouts are costing you? Try our stockout cost calculator.

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Craftybase integrates with Shopify and Etsy

Trusted by makers worldwide

Built for makers who make—not just resellers who restock

Keep Etsy and Shopify stock in sync

Most inventory sync tools just mirror numbers between platforms. Craftybase goes deeper. We pull in orders from both channels, deduct raw materials via your recipes and BoMs, update finished goods, and can sync inventory between Etsy and Shopify in real time or on a schedule. Your stock reflects what you can actually fulfill—not just what you last typed in.

Automatic order imports from Etsy and Shopify
Material deductions via recipes & batch production tracking
Stock Sync & Push (Etsy + Shopify): auto-push or review & approve
Change history & audit trail for every update

You decide how much to automate

Not all makers want the same level of automation. Some want every stock push to happen instantly. Others want to review and approve before anything changes on their channels. Craftybase gives you both—and lets you change the rules per product or per channel at any time.

Approve-first or fully automatic
Per-channel rules, min/max, rounding
Multi-location support

Choose automatic or manual approval for Etsy and Shopify inventory sync

Ready to stop manually updating stock across channels?

Connect both stores, map your products, and let Craftybase handle the rest.

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Craftybase connects everywhere you sell

Import orders automatically and sync stock levels across all your channels — so you never oversell or run out of stock.

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Is Craftybase right for you?

Who uses Craftybase to sync Etsy and Shopify?

Craftybase is inventory and manufacturing software built specifically for small-batch makers who sell on multiple channels. If you make products from raw materials and sell on both Etsy and Shopify, this is the sync solution built for your workflow.

It works best for:

Soap and bath product makers — track lye, oils, and fragrance inventory at the batch level, then sync finished soap stock across Etsy and Shopify automatically.
Candle makers — manage wax, wicks, and fragrance oil usage, calculate COGS per candle, and push accurate quantities to both channels after each production run.
Jewelry makers — track wire, findings, and gemstone inventory. When a necklace sells on Etsy, the components are deducted and your Shopify stock updates to reflect what you can still make.
Any handmade seller running Etsy and Shopify in parallel who's tired of manually updating quantities after every sale.

Craftybase is not designed for resellers who don't manufacture their own products, or for large-scale manufacturers who need a full ERP system.

How to sync inventory between Etsy and Shopify

There are three common ways to sync Etsy and Shopify inventory: manual CSVs, marketplace apps, or a manufacturing-aware system like Craftybase.

Option 1: Manual CSV (free but fiddly)

Export from one platform, edit in a spreadsheet, and import to the other. Works for tiny catalogs and rare updates, but it's error-prone and doesn't scale. One missed row means a listing still showing "in stock" when you've sold your last unit.

Option 2: Marketplace apps (simple catalogs)

Some apps mirror quantities between Etsy and Shopify in real time. That's useful if you buy products wholesale and resell them. But if you make your products from raw materials, a simple quantity mirror isn't enough—because the real bottleneck is your materials, not your finished goods count. Many apps don't support components, kits, or true BoM costing, so makers can still oversell when materials become the limiting factor.

Option 3: Craftybase (maker-first sync)

We import orders, deduct raw materials via your recipes, update finished goods, and sync stock between Etsy and Shopify automatically—or after your approval. Built for batch production, kits, and made-to-order. Learn more: Shopify Stock Sync & Push.

Stop juggling two channel dashboards and a spreadsheet. Get accurate, automatic inventory sync built for makers who make their own products.

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Etsy + Shopify Integration FAQ

Common questions about syncing Etsy and Shopify inventory

How do I sync inventory between Etsy and Shopify?

Connect both stores to Craftybase, map products and variants, then enable Stock Sync & Push. As orders import, Craftybase updates your on-hand counts based on your recipes and material stock, then pushes new quantities back to Etsy and Shopify—automatically or after your approval. Setup takes around 15–30 minutes for a typical catalog.

Why is Craftybase different from other Etsy-Shopify sync apps?

Most sync apps mirror finished-goods quantities between channels. Craftybase calculates how many units you can make based on your actual raw material stock and recipes. So if you make candles and you run low on wax, Craftybase catches that and updates both channels—before you oversell something you physically can't fulfill.

Can I choose which channel is the source of truth?

Yes. Set a primary channel, or let Craftybase calculate availability from actual production and sales across both platforms. You can also pause sync per product or per channel without affecting your other listings.

Will bundles, kits, and made-to-order items stay accurate?

They will. Craftybase tracks components via Bills of Materials and deducts raw materials as you manufacture and sell. So your listed stock on both Etsy and Shopify reflects what you can truly fulfill—not just what you last manually entered.

Do I have to automate the stock push?

No. Use review & approve for every change, bulk-approve by product, or go fully automatic—your call. You can change the setting per channel or per product at any time without disrupting other listings.

Does Craftybase push stock to Etsy?

Yes. When Stock Sync & Push is enabled, Craftybase updates your Etsy listing quantities automatically or after your approval. You can enable it for Etsy only, Shopify only, or both—fine-grained control per channel and per product.

Does this work with Etsy variations?

Yes. Craftybase syncs per-variation quantities, so a necklace in silver and gold tracks separately—and each variant's stock updates correctly when either version sells.

What happens if an Etsy API error occurs?

Craftybase surfaces the error with a clear reason and retry options. You can re-queue the push after fixes or skip it. Nothing silently fails—you always know the status of each sync attempt.

How are out-of-stock situations handled on Etsy?

When calculated availability reaches zero, Craftybase pushes a quantity of 0 to Etsy. The listing will show as sold out until stock is replenished. Once new stock is available, Craftybase will reactivate your listing automatically.

Does stock push affect my Etsy pricing or listing details?

No. Stock Sync & Push only updates quantities. Titles, descriptions, prices, and tags remain unchanged unless you edit them separately.